Insurance is not revenue
What gets billed, what gets adjusted off, and what actually lands in the account are three different numbers. Books that treat them as one give you a profit figure that is not real.
Bookkeeping for chiropractic and dental practices
You went to school for teeth and spines. Not for QuickBooks.
Monthly bookkeeping, payroll, and QuickBooks cleanup for practice owners. You see patients. We keep the books clean enough that tax season is a non-event.
A twenty minute call, not a pitch.
- Certified QuickBooks ProAdvisor
- Remote, all 50 states
Why a specialist
A practice does not have the same books as a landscaping company
Most bookkeepers take anybody, which means learning your industry on your dime. Practices are the main book of business here, so the questions are answered before you have to ask them.
Associates, hygienists, contractors
Practice payroll gets complicated fast. Getting the classification right is cheaper than fixing it later, and it is the thing that draws attention when it is wrong.
Equipment is a decision, not a line item
A new chair or a scanner is a five figure call with a tax consequence. You should know what it does to your numbers before you sign, not in March.
If you run a practice and your bookkeeper has never seen an insurance aging report, you are paying someone to learn.
Who we work with
Three kinds of organization, one focus
Chiropractic and dental practices are the main book of business. Non-profits are the newer vertical, and the work is close enough to be a natural fit.
Chiropractic practices
Know what the practice is actually making, month to month, without guessing at it. Cash flow, expenses, payroll, and the numbers driving the practice.
Bookkeeping for chiropractorsDental practices
A full schedule does not always mean a profitable practice. Production against collections, insurance receivables as they age, and where the margin actually goes.
Bookkeeping for dental practicesNon-profit organizations
Fund and grant tracking, budget against actual, and financial statements an executive director and a board can read without a translator.
Bookkeeping for non-profitsWhat we do
Four things, done properly
Most practices need some combination of these, and we work out which on the first call.
Monthly bookkeeping
Your transactions categorized, accounts reconciled, and a report you can actually read at the end of every month.
- Bank and card reconciliation
- Profit and loss, balance sheet, cash flow
- What you owe and what you are owed, kept current
- Books your CPA does not have to fix in April
Cleanup and setup
For the practice that has been doing it themselves, or inherited a file from someone who was. We sort out what is there and get it current.
- Catch-up on months or years of backlog
- Chart of accounts rebuilt to fit a practice
- Duplicate and miscategorized entries cleared
- A new file set up properly from the start
Payroll
Your team paid on time and correctly, with the tax side handled. Including the parts that get practices in trouble.
- Run payroll on your schedule
- Payroll tax filings and deposits
- W-2 and 1099 at year end
- Contractor against employee, sorted correctly
Fractional CFO
A chief financial officer's judgment at the scale a practice actually needs. This is the part that changes decisions rather than recording them.
- What changed this month, and why
- Cash flow forecasting and budgeting
- The equipment or hiring decision, before you sign
- What to do before year end, not after
Who you work with
The same person every month, who already knows your file.
Prime Numbers is Matthew Fasl. He started it to do bookkeeping the way he wanted it done when he was on the other side of it: no account managers, no handoffs, no explaining your practice again to somebody new. A small book of clients we actually know.
Almost all of our work comes by referral, from clients, from people Matthew knows through BNI, and from CPAs who send the bookkeeping our way. That is the whole marketing plan, and it only works if the work is right.
Matthew Fasl · Owner, Prime Numbers Bookkeeping
How it works
From first call to clean books
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A call, not a pitch
Twenty minutes. What you run, how the books are kept now, and what is actually bothering you about them. Often the answer is that you need less than you think.
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We look at the file
Before quoting anything we open your QuickBooks and see the real state of it. A quote given without looking is a guess, and guesses get revised.
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A number in writing
What it costs and what is included, written down. If cleanup is needed first, that is quoted separately so it does not hide inside the monthly.
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Then it is just handled
Books closed monthly, reports sent, and a person to text when something comes up. Tax season stops being an event.
Working with Matt at Prime Numbers Bookkeeping is easily one of the best decisions I've made for my business. What started as an affordable, one-time cleanup a year ago turned into hiring them full-time. The peace of mind knowing my books are handled every month - without year-end stress - is priceless. Highly recommended!
Matt Fasl has been a huge asset to us at Dynamo Dusty’s Tree Service . He’s one of those rare financial pros who actually takes the time to understand your business and build something around your goals — not just a one-size-fits-all system. He’s incredibly customer-focused, goes above and beyond, and works seamlessly with our other business advisors to make sure everything flows smoothly behind the scenes. Can’t recommend him enough if you want someone who’s sharp, responsive, and genuinely invested in helping your business succeed.
Matthew is truly top notch, and puts his customers finances at the top of his priorities and is always provides timely advice and warnings as tax season comes up. Goes above and beyond to make sure you know everything necessary about your finances to succeed.
Matt is great. He helped our business get everything up to date, which we desperately needed. Very happy with his service!
Questions we get
Before you call
Do I need a bookkeeper if I already have a CPA?
Usually yes, and they do different jobs. A CPA files your return using whatever the books say. A bookkeeper makes sure the books say something true. If your CPA is doing cleanup every March, you are paying accountant rates for bookkeeping work.
My books are a mess. Is that a problem?
It is the normal starting point. Most practices that call have been doing it themselves between patients for a couple of years. Cleanup is quoted separately from the monthly work so you can see what each one costs.
Do you have to be local?
No. The work is remote and secure, and we have clients we have never met in person. Prime Numbers is based in Buda, so if you are nearby and would rather sit down, that is easy too.
Do you only work with chiropractors and dentists?
Those are where we go deepest, along with non-profit organizations. We take other small businesses too. If your books are straightforward, say so on the call and we will tell you honestly whether you need us monthly or just a cleanup and a check-in.
How much does it cost?
The packages are published on the pricing page, with what is included at each tier, so you can see the shape of it before you call. Where you land depends on transaction volume, how many accounts, and whether payroll is involved, and we confirm the number after we have looked at your file rather than guessing at it.
What happens to my QuickBooks file?
It stays yours. We work inside your file with our own access, so if we ever stop working together you keep everything, with nothing to migrate and no export to request.
Get started
Tell us about your practice
Pick a time that works and we will talk it through. If you would rather write it down, the form goes straight to us.
A twenty minute call, not a pitch.
Or call (737) 320-4970, text the same number, or email matthew.fasl@primenumbersbookkeeping.com.